PDF Watermark

SKILL.md

PDF Watermark & Page Elements

Add watermarks, page numbers, headers, footers, and other overlay elements to PDF documents.

Overview

This skill helps you:

Add text or image watermarks

Insert page numbers

Create headers and footers

Apply stamps and labels

Batch process multiple documents

How to Use
Watermarks

"Add 'CONFIDENTIAL' watermark to this PDF"
"Apply a diagonal 'DRAFT' watermark"
"Add our company logo as a watermark"

Page Numbers

"Add page numbers to this PDF"
"Number pages starting from page 3"
"Add 'Page X of Y' at the bottom center"

Headers/Footers

"Add a header with the document title"
"Create a footer with date and page number"
"Add company name to every page header"

Watermark Options

Text Watermarks

## Text Watermark Configuration

### Content
- **Text**: CONFIDENTIAL
- **Font**: Arial Bold
- **Size**: 72 pt
- **Color**: #FF0000 (Red)
- **Opacity**: 30%

### Position
- **Placement**: Center
- **Rotation**: 45° diagonal
- **Offset X**: 0
- **Offset Y**: 0

### Pages
- **Apply to**: All pages / First only / Custom range
- **Skip pages**: [None]

### Preview

╔════════════════════════╗
║                        ║
║    C O N F I D E N     ║
║      T I A L           ║
║                        ║
╚════════════════════════╝

Image Watermarks

## Image Watermark Configuration

### Image
- **File**: logo.png
- **Size**: 200 x 100 px
- **Opacity**: 20%
- **Maintain aspect ratio**: Yes

### Position
| Preset | Description |
|--------|-------------|
| Center | Middle of page |
| Top-right | Corner logo |
| Bottom-center | Footer area |
| Tile | Repeated pattern |

### Current Setting
- **Position**: Bottom-right corner
- **Margin**: 20px from edges
- **Behind text**: Yes (background)

Watermark Presets

Preset
Text
Style
Use Case

Draft
DRAFT
Gray, diagonal, 50%
Work in progress

Confidential
CONFIDENTIAL
Red, diagonal, 30%
Sensitive docs

Copy
COPY
Blue, horizontal, 25%
Duplicates

Approved
APPROVED
Green, stamp style
Sign-off

Sample
SAMPLE
Gray, tiled
Demo documents

Do Not Copy
DO NOT COPY
Red, diagonal, 40%
Restricted

Page Numbers

Configuration Options

## Page Numbering Configuration

### Format
| Style | Example |
|-------|---------|
| Simple | 1, 2, 3 |
| Page X | Page 1 |
| X of Y | 1 of 25 |
| Section | 1-1, 1-2 |
| Roman | i, ii, iii |
| Letter | A, B, C |

### Position
| Location | Alignment |
|----------|-----------|
| Header | Left / Center / Right |
| Footer | Left / Center / Right |

### Current Setting
- **Format**: Page {n} of {total}
- **Position**: Footer, Center
- **Font**: Arial, 10pt
- **Start from**: Page 1
- **Skip pages**: Cover (page 1)

Advanced Numbering

## Advanced Page Number Scheme

### Section-Based Numbering
| Pages | Format | Example |
|-------|--------|---------|
| 1 (Cover) | None | - |
| 2-5 (Front matter) | Roman | i, ii, iii, iv |
| 6-100 (Body) | Arabic | 1, 2, 3... |
| 101-110 (Appendix) | Letter | A-1, A-2 |

### Prefix/Suffix
- **Prefix**: "Page "
- **Suffix**: " - Company Name"
- **Result**: "Page 5 - Company Name"

Headers and Footers

Header Configuration

## Header Setup

### Layout (3-column)
| Left | Center | Right |
|------|--------|-------|
| [Logo] | Document Title | [Date] |

### Styling
- **Font**: Arial, 10pt
- **Color**: #333333
- **Line below**: Yes, 0.5pt gray

### Dynamic Fields
| Field | Code | Output |
|-------|------|--------|
| Page number | {page} | 5 |
| Total pages | {pages} | 25 |
| Date | {date} | Jan 29, 2026 |
| Time | {time} | 14:30 |
| Filename | {filename} | report.pdf |
| Title | {title} | Q4 Report |

Footer Configuration

## Footer Setup

### Layout
| Left | Center | Right |
|------|--------|-------|
| © 2026 Company | Confidential | Page {page} of {pages} |

### Styling
- **Font**: Arial, 9pt
- **Color**: #666666
- **Line above**: Yes, 0.5pt gray
- **Margin from bottom**: 0.5 inch

Stamps and Labels

Stamp Options

## Document Stamps

### Preset Stamps
| Stamp | Style | Color |
|-------|-------|-------|
| APPROVED | ✓ Checkmark | Green |
| REJECTED | ✗ X mark | Red |
| REVIEWED | ○ Circle | Blue |
| PENDING | △ Triangle | Yellow |
| FINAL | ▢ Box | Black |

### Custom Stamp
- **Text**: SIGNED
- **Date**: Include date below
- **Name**: Include name line
- **Style**: Official stamp look

Bates Numbering

## Bates Numbering (Legal)

### Configuration
- **Prefix**: ABC-
- **Start**: 000001
- **Suffix**: -2026
- **Position**: Bottom right

### Example
ABC-000001-2026
ABC-000002-2026
ABC-000003-2026
...

### Across Multiple Documents
| Document | Start | End |
|----------|-------|-----|
| doc1.pdf (50 pages) | ABC-000001 | ABC-000050 |
| doc2.pdf (30 pages) | ABC-000051 | ABC-000080 |
| doc3.pdf (25 pages) | ABC-000081 | ABC-000105 |

Batch Processing

Batch Watermark Job

## Batch Watermark Application

### Input
- **Folder**: /documents/contracts/
- **Files**: 25 PDFs
- **Total Pages**: 450

### Watermark Settings
- **Type**: Text
- **Text**: CONFIDENTIAL
- **Style**: Diagonal, 30% opacity, red

### Progress
| File | Pages | Status |
|------|-------|--------|
| contract_001.pdf | 15 | ✅ Complete |
| contract_002.pdf | 22 | ✅ Complete |
| contract_003.pdf | 18 | ⏳ Processing |
| ... | ... | ... |

### Results
- Processed: 25/25 files
- Total pages watermarked: 450
- Output folder: /documents/contracts_watermarked/

Output Example

Watermark Report

## Watermark Application Report

### Document
- **Input**: quarterly_report.pdf
- **Output**: quarterly_report_watermarked.pdf
- **Pages**: 45

### Applied Elements
| Element | Details | Pages |
|---------|---------|-------|
| Watermark | "CONFIDENTIAL" diagonal | All |
| Logo | Company logo, bottom-right | All |
| Page numbers | "Page X of Y", footer center | 2-45 |
| Header | Title + Date | All |
| Footer | Copyright notice | All |

### Verification
- [ ] Watermark visible but not obscuring content
- [ ] Page numbers sequential and correct
- [ ] Headers/footers properly positioned
- [ ] No content overlap issues

Tool Recommendations

Online Tools

SmallPDF: Easy watermarking

ILovePDF: Good page numbers

PDF24: Free, configurable

Sejda: Many options

Desktop Software

Adobe Acrobat Pro: Full control

Foxit PDF Editor: Good features

PDF-XChange: Many options

Preview (Mac): Basic only

Programmatic

pdf-lib (JavaScript): Full control

PyPDF2 (Python): Basic watermarks

iText (Java/.NET): Professional

PDFBox (Java): Good options

Limitations

Cannot perform actual watermarking (provides guidance)

Image watermarks need proper resolution

Some secured PDFs prevent modifications

Complex watermarks may increase file size

Position may vary with different page sizes

Font availability affects text watermarks