meeting-insights-analyzer

SKILL.md

Meeting Insights Analyzer

This skill transforms your meeting transcripts into actionable insights about your communication patterns, helping you become a more effective communicator and leader.

When to Use This Skill

Analyzing your communication patterns across multiple meetings

Getting feedback on your leadership and facilitation style

Identifying when you avoid difficult conversations

Understanding your speaking habits and filler words

Tracking improvement in communication skills over time

Preparing for performance reviews with concrete examples

Coaching team members on their communication style

What This Skill Does

Pattern Recognition: Identifies recurring behaviors across meetings like:

Conflict avoidance or indirect communication

Speaking ratios and turn-taking

Question-asking vs. statement-making patterns

Active listening indicators

Decision-making approaches

Communication Analysis: Evaluates communication effectiveness:

Clarity and directness

Use of filler words and hedging language

Tone and sentiment patterns

Meeting control and facilitation

Actionable Feedback: Provides specific, timestamped examples with:

What happened

Why it matters

How to improve

Trend Tracking: Compares patterns over time when analyzing multiple meetings

How to Use

Basic Setup

Download your meeting transcripts to a folder (e.g., ~/meetings/)

Navigate to that folder in Claude Code

Ask for the analysis you want

Quick Start Examples

Analyze all meetings in this folder and tell me when I avoided conflict.

Look at my meetings from the past month and identify my communication patterns.

Compare my facilitation style between these two meeting folders.

Advanced Analysis

Analyze all transcripts in this folder and:
1. Identify when I interrupted others
2. Calculate my speaking ratio
3. Find moments I avoided giving direct feedback
4. Track my use of filler words
5. Show examples of good active listening

Instructions

When a user requests meeting analysis:

Discover Available Data

Scan the folder for transcript files (.txt, .md, .vtt, .srt, .docx)

Check if files contain speaker labels and timestamps

Confirm the date range of meetings

Identify the user's name/identifier in transcripts

Clarify Analysis Goals

If not specified, ask what they want to learn:

Specific behaviors (conflict avoidance, interruptions, filler words)

Communication effectiveness (clarity, directness, listening)

Meeting facilitation skills

Speaking patterns and ratios

Growth areas for improvement

Analyze Patterns

For each requested insight:

Conflict Avoidance:

Look for hedging language ("maybe", "kind of", "I think")

Indirect phrasing instead of direct requests

Changing subject when tension arises

Agreeing without commitment ("yeah, but...")

Not addressing obvious problems

Speaking Ratios:

Calculate percentage of meeting spent speaking

Count interruptions (by and of the user)

Measure average speaking turn length

Track question vs. statement ratios

Filler Words:

Count "um", "uh", "like", "you know", "actually", etc.

Note frequency per minute or per speaking turn

Identify situations where they increase (nervous, uncertain)

Active Listening:

Questions that reference others' previous points

Paraphrasing or summarizing others' ideas

Building on others' contributions

Asking clarifying questions

Leadership & Facilitation:

Decision-making approach (directive vs. collaborative)

How disagreements are handled

Inclusion of quieter participants

Time management and agenda control

Follow-up and action item clarity

Provide Specific Examples

For each pattern found, include:

### [Pattern Name]

**Finding**: [One-sentence summary of the pattern]

**Frequency**: [X times across Y meetings]

**Examples**:

1. **[Meeting Name/Date]** - [Timestamp]
   
   **What Happened**:
   > [Actual quote from transcript]
   
   **Why This Matters**:
   [Explanation of the impact or missed opportunity]
   
   **Better Approach**:
   [Specific alternative phrasing or behavior]

[Repeat for 2-3 strongest examples]

Synthesize Insights

After analyzing all patterns, provide:

# Meeting Insights Summary

**Analysis Period**: [Date range]
**Meetings Analyzed**: [X meetings]
**Total Duration**: [X hours]

## Key Patterns Identified

### 1. [Primary Pattern]
- **Observed**: [What you saw]
- **Impact**: [Why it matters]
- **Recommendation**: [How to improve]

### 2. [Second Pattern]
[Same structure]

## Communication Strengths

1. [Strength 1 with example]
2. [Strength 2 with example]
3. [Strength 3 with example]

## Growth Opportunities

1. **[Area 1]**: [Specific, actionable advice]
2. **[Area 2]**: [Specific, actionable advice]
3. **[Area 3]**: [Specific, actionable advice]

## Speaking Statistics

- Average speaking time: [X% of meeting]
- Questions asked: [X per meeting average]
- Filler words: [X per minute]
- Interruptions: [X given / Y received per meeting]

## Next Steps

[3-5 concrete actions to improve communication]

Offer Follow-Up Options

Track these same metrics in future meetings

Deep dive into specific meetings or patterns

Compare to industry benchmarks

Create a personal communication development plan

Generate a summary for performance reviews

Examples

Example 1: Conflict Avoidance Analysis (Inspired by Dan Shipper)

User: "I download all of my meeting recordings and put them in a folder. Tell me all the times I've subtly avoided conflict."

Output:

# Conflict Avoidance Patterns

Found 23 instances across 15 meetings where you used indirect 
communication or avoided addressing tensions directly.

## Pattern: Hedging on Critical Feedback

**Frequency**: 8 times across 7 meetings

**Example 1: 1:1 with Sarah** - 00:14:32

**What Happened**:
> "So, I was thinking... maybe we could, like, potentially 
> consider looking at the timeline again? I mean, if you 
> think that makes sense. But whatever you think is best!"

**Why This Matters**:
You needed to address that Sarah's project was behind schedule, 
but the hedging language ("maybe", "potentially", "if you think") 
and the deflection at the end ("whatever you think") made it easy 
for her to miss the urgency.

**Better Approach**:
"Sarah, the project is two weeks behind schedule. We need to 
discuss what's blocking progress and create a new timeline 
today."

[Additional examples...]

## Recommendations

1. **Name the issue directly** in the first sentence
2. **Remove hedging words** like "maybe," "kind of," "sort of"
3. **Ask specific questions** instead of hinting
4. **Schedule difficult conversations** instead of raising them casually

Example 2: Leadership Facilitation

User: "Analyze my team meetings and tell me about my facilitation style."

Output: Provides insights on:

How much you speak vs. team members (60% vs. 40%)

Whether you ask questions or make statements (3:1 ratio)

How you handle disagreements (tendency to resolve too quickly)

Who speaks least and whether you draw them in

Examples of good and missed facilitation moments

Example 3: Personal Development Tracking

User: "Compare my meetings from Q1 vs. Q2 to see if I've improved my listening skills."

Output: Creates a comparative analysis showing:

Decrease in interruptions (8 per meeting → 3 per meeting)

Increase in clarifying questions (2 → 7 per meeting)

Improvement in building on others' ideas

Specific examples showing the difference

Remaining areas for growth

Setup Tips

Getting Meeting Transcripts

From Granola (free with Lenny's newsletter subscription):

Granola auto-transcribes your meetings

Export transcripts to a folder: [Instructions on how]

Point Claude Code to that folder

From Zoom:

Enable cloud recording with transcription

Download VTT or SRT files after meetings

Store in a dedicated folder

From Google Meet:

Use Google Docs auto-transcription

Save transcript docs to a folder

Download as .txt files or give Claude Code access

From Fireflies.ai, Otter.ai, etc.:

Export transcripts in bulk

Store in a local folder

Run analysis on the folder

Best Practices

Consistent naming: Use YYYY-MM-DD - Meeting Name.txt format

Regular analysis: Review monthly or quarterly for trends

Specific queries: Ask about one behavior at a time for depth

Privacy: Keep sensitive meeting data local

Action-oriented: Focus on one improvement area at a time

Common Analysis Requests

"When do I avoid difficult conversations?"

"How often do I interrupt others?"

"What's my speaking vs. listening ratio?"

"Do I ask good questions?"

"How do I handle disagreement?"

"Am I inclusive of all voices?"

"Do I use too many filler words?"

"How clear are my action items?"

"Do I stay on agenda or get sidetracked?"

"How has my communication changed over time?"

Related Use Cases

Creating a personal development plan from insights

Preparing performance review materials with examples

Coaching direct reports on their communication

Analyzing customer calls for sales or support patterns

Studying negotiation tactics and outcomes

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