File Organizer

SKILL.md

File Organizer

Intelligently organize and rename files based on their content and metadata.

Overview

This skill helps you:

Analyze file contents to determine categorization

Suggest folder structures

Generate consistent naming conventions

Identify and handle duplicates

Create organization systems

How to Use
Analyze Files

"Analyze these files and suggest how to organize them"
"What category does this file belong to?"
"Suggest a better filename for this document"

Organize

"Create a folder structure for my project files"
"Organize my downloads folder"
"Sort these invoices by vendor and date"

Naming Conventions

Recommended Formats

Documents

YYYY-MM-DD_Category_Description_v1.ext
Example: 2026-01-29_Contract_ClientName_NDA_v1.pdf

Images

YYYY-MM-DD_Event/Project_Description_NNN.ext
Example: 2026-01-29_ProductLaunch_HeroImage_001.png

Invoices/Receipts

YYYY-MM-DD_Vendor_Amount_InvoiceNumber.ext
Example: 2026-01-29_Adobe_149.99_INV-12345.pdf

Meeting Notes

YYYY-MM-DD_MeetingType_Topic.ext
Example: 2026-01-29_TeamSync_Q1Planning.md

Naming Rules

Use underscores or hyphens, not spaces

Start with date for chronological sorting

Include key identifiers (client, project, type)

Add version numbers for iterations

Keep names concise but descriptive

Folder Structures

Personal Documents

📁 Documents
├── 📁 Admin
│   ├── 📁 Finance
│   │   ├── 📁 Invoices
│   │   ├── 📁 Receipts
│   │   └── 📁 Tax
│   ├── 📁 Insurance
│   └── 📁 Legal
├── 📁 Work
│   ├── 📁 Projects
│   ├── 📁 Reports
│   └── 📁 Meetings
├── 📁 Personal
│   ├── 📁 Health
│   ├── 📁 Education
│   └── 📁 Travel
└── 📁 Archive
    └── 📁 [Year]

Project-Based

📁 ProjectName
├── 📁 01_Planning
│   ├── 📁 Requirements
│   ├── 📁 Proposals
│   └── 📁 Research
├── 📁 02_Design
│   ├── 📁 Mockups
│   ├── 📁 Assets
│   └── 📁 Specs
├── 📁 03_Development
│   ├── 📁 Source
│   ├── 📁 Tests
│   └── 📁 Documentation
├── 📁 04_Deliverables
│   └── 📁 [Version]
├── 📁 05_Admin
│   ├── 📁 Contracts
│   ├── 📁 Invoices
│   └── 📁 Communications
└── 📁 Archive

Client/Vendor

📁 Clients
└── 📁 [ClientName]
    ├── 📁 Contracts
    ├── 📁 Projects
    │   └── 📁 [ProjectName]
    ├── 📁 Invoices
    ├── 📁 Communications
    └── 📁 Assets

Output Formats

Organization Plan

## File Organization Plan

**Source**: [Folder/Location]
**Total Files**: [Count]
**Total Size**: [Size]

### Proposed Structure
[Folder tree]

### File Mapping
| Original Name | New Name | Destination |
|--------------|----------|-------------|
| IMG_1234.jpg | 2026-01-29_ProductPhoto_001.jpg | /Products/Photos/ |
| doc1.pdf | 2026-01-15_Contract_ClientA_NDA.pdf | /Clients/ClientA/Contracts/ |

### Actions Required
1. Create folders: [list]
2. Rename files: [count]
3. Move files: [count]
4. Review manually: [count with reasons]

Duplicate Report

## Duplicate Files Report

**Total Duplicates Found**: [Count]
**Space Recoverable**: [Size]

### Exact Duplicates
| File | Locations | Size | Recommendation |
|------|-----------|------|----------------|
| report.pdf | /Downloads/, /Documents/ | 2.3MB | Keep in /Documents/ |

### Similar Files
| Files | Similarity | Difference |
|-------|------------|------------|
| report_v1.pdf, report_v2.pdf | 95% | v2 has extra page |

Analysis Capabilities

Content-Based Categorization

Documents: Contracts, reports, letters, forms

Financial: Invoices, receipts, statements, budgets

Media: Photos, videos, audio, graphics

Code: Source files, configs, documentation

Data: Spreadsheets, databases, exports

Metadata Extraction

Creation/modification dates

Author information

File dimensions (images/video)

Duration (audio/video)

Page count (documents)

Automation Rules

Example Rules

## Auto-Organization Rules

### Rule 1: Invoices
- Trigger: PDF with "Invoice" or "INV-" in content
- Action: Move to /Finance/Invoices/[Year]/[Month]/
- Rename: YYYY-MM-DD_Vendor_Amount.pdf

### Rule 2: Screenshots
- Trigger: File matches "Screenshot*.png"
- Action: Move to /Screenshots/[Year-Month]/
- Rename: YYYY-MM-DD_HH-MM_Screenshot.png

### Rule 3: Downloads Cleanup
- Trigger: File in Downloads older than 30 days
- Action: 
  - If document → Archive
  - If installer → Delete
  - If media → Sort to appropriate folder

Best Practices

Organization Principles

PARA Method: Projects, Areas, Resources, Archive

Date-First: Enables chronological sorting

Descriptive Names: Future you will thank you

Flat is Better: Avoid deep nesting (max 3-4 levels)

Regular Maintenance: Schedule monthly reviews

File Hygiene

Delete duplicates and temp files

Archive completed projects

Use cloud sync for important files

Maintain consistent naming

Document your system

Limitations

Cannot access protected/encrypted files

Large file moves require manual execution

Content analysis depends on file format support

Cannot guarantee perfect categorization

Manual review recommended for important files