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Organize and rename files based on content analysis
File Organizer
Intelligently organize and rename files based on their content and metadata.
Overview
This skill helps you:
Analyze file contents to determine categorization
Suggest folder structures
Generate consistent naming conventions
Identify and handle duplicates
Create organization systems
How to Use
Analyze Files
"Analyze these files and suggest how to organize them"
"What category does this file belong to?"
"Suggest a better filename for this document"
Organize
"Create a folder structure for my project files"
"Organize my downloads folder"
"Sort these invoices by vendor and date"
Naming Conventions
Recommended Formats
Documents
YYYY-MM-DD_Category_Description_v1.ext
Example: 2026-01-29_Contract_ClientName_NDA_v1.pdf
Images
YYYY-MM-DD_Event/Project_Description_NNN.ext
Example: 2026-01-29_ProductLaunch_HeroImage_001.png
Invoices/Receipts
YYYY-MM-DD_Vendor_Amount_InvoiceNumber.ext
Example: 2026-01-29_Adobe_149.99_INV-12345.pdf
Meeting Notes
YYYY-MM-DD_MeetingType_Topic.ext
Example: 2026-01-29_TeamSync_Q1Planning.md
Naming Rules
Use underscores or hyphens, not spaces
Start with date for chronological sorting
Include key identifiers (client, project, type)
Add version numbers for iterations
Keep names concise but descriptive
Folder Structures
Personal Documents
๐ Documents
โโโ ๐ Admin
โ โโโ ๐ Finance
โ โ โโโ ๐ Invoices
โ โ โโโ ๐ Receipts
โ โ โโโ ๐ Tax
โ โโโ ๐ Insurance
โ โโโ ๐ Legal
โโโ ๐ Work
โ โโโ ๐ Projects
โ โโโ ๐ Reports
โ โโโ ๐ Meetings
โโโ ๐ Personal
โ โโโ ๐ Health
โ โโโ ๐ Education
โ โโโ ๐ Travel
โโโ ๐ Archive
โโโ ๐ [Year]
Project-Based
๐ ProjectName
โโโ ๐ 01_Planning
โ โโโ ๐ Requirements
โ โโโ ๐ Proposals
โ โโโ ๐ Research
โโโ ๐ 02_Design
โ โโโ ๐ Mockups
โ โโโ ๐ Assets
โ โโโ ๐ Specs
โโโ ๐ 03_Development
โ โโโ ๐ Source
โ โโโ ๐ Tests
โ โโโ ๐ Documentation
โโโ ๐ 04_Deliverables
โ โโโ ๐ [Version]
โโโ ๐ 05_Admin
โ โโโ ๐ Contracts
โ โโโ ๐ Invoices
โ โโโ ๐ Communications
โโโ ๐ Archive
Client/Vendor
๐ Clients
โโโ ๐ [ClientName]
โโโ ๐ Contracts
โโโ ๐ Projects
โ โโโ ๐ [ProjectName]
โโโ ๐ Invoices
โโโ ๐ Communications
โโโ ๐ Assets
Output Formats
Organization Plan
## File Organization Plan
**Source**: [Folder/Location]
**Total Files**: [Count]
**Total Size**: [Size]
### Proposed Structure
[Folder tree]
### File Mapping
| Original Name | New Name | Destination |
|--------------|----------|-------------|
| IMG_1234.jpg | 2026-01-29_ProductPhoto_001.jpg | /Products/Photos/ |
| doc1.pdf | 2026-01-15_Contract_ClientA_NDA.pdf | /Clients/ClientA/Contracts/ |
### Actions Required
1. Create folders: [list]
2. Rename files: [count]
3. Move files: [count]
4. Review manually: [count with reasons]
Duplicate Report
## Duplicate Files Report
**Total Duplicates Found**: [Count]
**Space Recoverable**: [Size]
### Exact Duplicates
| File | Locations | Size | Recommendation |
|------|-----------|------|----------------|
| report.pdf | /Downloads/, /Documents/ | 2.3MB | Keep in /Documents/ |
### Similar Files
| Files | Similarity | Difference |
|-------|------------|------------|
| report_v1.pdf, report_v2.pdf | 95% | v2 has extra page |
Analysis Capabilities
Content-Based Categorization
Documents: Contracts, reports, letters, forms
Financial: Invoices, receipts, statements, budgets
Media: Photos, videos, audio, graphics
Code: Source files, configs, documentation
Data: Spreadsheets, databases, exports
Metadata Extraction
Creation/modification dates
Author information
File dimensions (images/video)
Duration (audio/video)
Page count (documents)
Automation Rules
Example Rules
## Auto-Organization Rules
### Rule 1: Invoices
- Trigger: PDF with "Invoice" or "INV-" in content
- Action: Move to /Finance/Invoices/[Year]/[Month]/
- Rename: YYYY-MM-DD_Vendor_Amount.pdf
### Rule 2: Screenshots
- Trigger: File matches "Screenshot*.png"
- Action: Move to /Screenshots/[Year-Month]/
- Rename: YYYY-MM-DD_HH-MM_Screenshot.png
### Rule 3: Downloads Cleanup
- Trigger: File in Downloads older than 30 days
- Action:
- If document โ Archive
- If installer โ Delete
- If media โ Sort to appropriate folder
Best Practices
Organization Principles
PARA Method: Projects, Areas, Resources, Archive
Date-First: Enables chronological sorting
Descriptive Names: Future you will thank you
Flat is Better: Avoid deep nesting (max 3-4 levels)
Regular Maintenance: Schedule monthly reviews
File Hygiene
Delete duplicates and temp files
Archive completed projects
Use cloud sync for important files
Maintain consistent naming
Document your system
Limitations
Cannot access protected/encrypted files
Large file moves require manual execution
Content analysis depends on file format support
Cannot guarantee perfect categorization
Manual review recommended for important filesdon't have the plugin yet? install it then click "run inline in claude" again.