Email Classifier

SKILL.md

Email Classifier

Automatically categorize and prioritize emails to help manage inbox overload.

Overview

This skill helps you:

Classify emails by category and type

Determine priority and urgency

Identify required actions

Filter out low-value emails

Organize for efficient processing

Classification Categories
Primary Categories

Category
Description
Examples

Action Required
Needs your response/action
Requests, approvals, questions

FYI
Informational, no action needed
Updates, announcements, reports

Waiting
You're waiting for others
Follow-ups, pending responses

Delegated
Forward to someone else
Wrong recipient, team matters

Archive
Keep but no action
Confirmations, receipts

Delete
Low value, can remove
Spam, irrelevant promos

Email Types

Type
Description

Meeting
Invites, updates, cancellations

Task/Request
Someone asking you to do something

Question
Needs your answer

Update/Report
Status updates, progress reports

Approval
Needs your sign-off

Newsletter
Subscribed content

Marketing
Promotional content

Alert/Notification
System alerts, notifications

Personal
Non-work related

Spam/Phishing
Unwanted or suspicious

Priority Levels

Priority
Response Time
Indicators

🔴 Urgent
Within hours
Deadline today, executive request, blocking issue

🟠 High
Within 24h
Important client, time-sensitive, direct request

🟡 Normal
Within week
Standard requests, routine matters

🟢 Low
When convenient
FYI, newsletters, non-urgent updates

How to Use

Single Email Classification

"Classify this email: [paste email content]"

Batch Classification

"Classify these emails and organize by priority:
1. [Email 1]
2. [Email 2]
3. [Email 3]"

With Rules

"Classify my emails. Treat anything from @client.com as high priority"

Output Format

Single Email

## Email Classification

**From**: sender@example.com
**Subject**: Q1 Budget Approval Needed

| Attribute | Value |
|-----------|-------|
| **Category** | Action Required |
| **Type** | Approval |
| **Priority** | 🔴 Urgent |
| **Deadline** | EOD Friday |
| **Sender Importance** | High (CFO) |

### Recommended Action
Review attached budget and approve/reject by Friday EOD.

### Suggested Response Time
Within 4 hours

### Labels/Tags
`finance`, `approval`, `q1-budget`, `executive`

Batch Results

## Email Classification Results

**Total Emails**: 15
**Processing Date**: 2026-01-29

### Summary
| Category | Count | % |
|----------|-------|---|
| Action Required | 4 | 27% |
| FYI | 6 | 40% |
| Delete/Spam | 3 | 20% |
| Waiting | 2 | 13% |

### 🔴 Urgent (2)
1. **[Subject]** from [Sender] - [Action needed]
2. **[Subject]** from [Sender] - [Action needed]

### 🟠 High Priority (3)
1. **[Subject]** from [Sender] - [Type]
2. ...

### 🟡 Normal (5)
1. ...

### 🟢 Low/FYI (5)
1. ...

Custom Rules

Define Your Rules

## My Email Rules

### VIP Senders (Always High Priority)
- CEO, CFO, CTO
- Direct manager
- Key clients: @bigclient.com

### Auto-Archive
- Newsletters (unless from [specific])
- Automated reports (after reading)
- CC-only emails (if no @mention)

### Auto-Delegate
- IT support requests → it-team@
- HR questions → hr@

### Red Flags (Mark Urgent)
- "URGENT" in subject
- Legal/compliance mentions
- Customer complaints

Spam/Phishing Detection

Warning Signs

## Suspicious Email Indicators

**Risk Level**: 🔴 High / 🟠 Medium / 🟢 Low

### Red Flags Detected
- [ ] Sender domain doesn't match display name
- [ ] Urgency pressure tactics
- [ ] Request for credentials/personal info
- [ ] Suspicious links (hover to check)
- [ ] Unexpected attachments
- [ ] Grammar/spelling errors
- [ ] Generic greeting ("Dear Customer")

### Recommendation
[Do not click links / Report as phishing / Safe to proceed]

Workflow Suggestions

Processing Order

## Recommended Processing Order

### Morning (30 min)
1. 🔴 Urgent emails first (2 emails, ~10 min)
2. 🟠 High priority (3 emails, ~15 min)
3. Quick wins under 2 min (5 emails, ~5 min)

### Batch Later
- 🟡 Normal priority - schedule 1 hour block
- 🟢 Newsletters - end of day or weekend

### Delegate Now
- Forward [Email X] to [Person] for handling

Suggested Folder Structure

📁 Inbox
├── 📁 Action Required
│   ├── 📁 Today
│   ├── 📁 This Week
│   └── 📁 Waiting For Response
├── 📁 FYI / Read
├── 📁 Reference
│   ├── 📁 Projects
│   ├── 📁 Clients
│   └── 📁 Receipts
└── 📁 Newsletters

Integration Ideas

Calendar Integration

Meeting emails → Check/update calendar

Deadline mentions → Create calendar reminder

Task Integration

Action items → Create tasks

Follow-ups → Set reminder

CRM Integration

Client emails → Log in CRM

Lead inquiries → Create lead record

Limitations

Cannot access email accounts directly

Classification is based on content provided

May miss context from email threads

Cannot guarantee phishing detection

Personal judgment needed for edge cases